If we could personally visit your office and back you up we would! There’s nothing more important than a daily back up. OK – nothing apart from healing the sick. And this is why ….
Losing important data – especially losing your patient’s charts – is heartsinkingly dreadful. All the more so because it’s entirely preventable. You only have to spend a few minutes a day attending to it. It’s kind of like brushing your teeth. It’s a drag but in the end it’s worth it.
After all, one of the joys of ‘electronic’ data – of having everything in your computer – is that you can back it up. And then if your hard drive dies or your computer is stolen you are OK. Hard drive failures are remarkably common – they happen to everyone sooner or later. OK, OK – you will not be exactly OK if it does happen … for sure it will be a hassle but it won’t be a nightmare. If you backed up recently.
Here are some back up options and the pros and cons of each plus a brief summary.
Back up to Your Computer
Pros: It’s easy, convenient and cheap.
Cons: Your back up is on your computer – in the event of loss or theft you will unfortunately still lose everything.
Summary: Why bother?
Back up to an External Hard Drive or Flash Drive
Pros: It’s easy.
Cons: You have to connect the drive for it to work. External Hard Drives can malfunction or die. You may lose your computer and the hard drive in a single fire or a conscientious theft.
Both Macintosh and Windows can backup automatically to external drives.
With Macintosh it is extremely easy. Purchase a Time Machine compatible external drive and plug it in, then confirm the pop-up prompt to use the drive for Time Machine.
With Windows, purchase a windows compatible external drive and plug it in, then use File History to get the backup started. Click here to view a PDF with instructions.
Summary: Pretty good solution but not the best.
Back up On Line
Pros: It’s easy and fast after the initial backup.
On line backup is provided by several sources. Apple offers iCloud Drive backup and Microsoft offers One Drive. These are fee based but are reasonably priced. These work similarly to the the backups noted above; your data is fully ‘encrypted’ and stored securely on servers. If your computer and external backup drive are stolen or damaged, the online backup will let you get back to work with no data loss. And you don’t have to remember to plug anything in to keep the backup working.
Restoring data is a pretty straightforward – for either individual files or for ALL you documents.
Cons: You need high speed internet access.
The first back up is slow – it can take days or longer depending on how much data you are backing up.
Summary: You cannot go wrong with this back up option. You just need time at the outset.